Never lose a lead again — wherever it came from.
A WhatsApp at 11pm. An Instagram DM. A Facebook message. A form on your site. Whether you sell apartments, haircuts, courses or products, enquiries arrive everywhere and get lost the same way. WappFlow captures every one as a CRM lead the moment it lands, then carries the client through contracts, bookings, invoices and payment in one place.
From one WhatsApp message to a delivered job — the whole relationship, without leaving the thread. This example follows a photography studio in Doha using the Photography & Video module. The same chain runs for any business: see your industry below.
Every WhatsApp, Instagram DM, Facebook message and website enquiry lands in one shared inbox — and becomes a lead the moment it arrives.
Every channel your leads already use
One CRM. Every industry.
The core is built for any business that wins clients in conversations. Pick an industry to see the same enquiry-to-payment flow in a different trade and city.
Runs on the core today. A dedicated Real Estate module (listings, offers, commissions) is on the roadmap.
Leads arrive everywhere. And get lost everywhere.
A buyer messages you on WhatsApp at 11pm — by morning it is forty messages up the thread, sat between your family and your suppliers. The Instagram DM goes the same way. So does the Facebook message, and the form on your site that emailed someone who no longer checks it. Nothing captured them, nothing chased them, and the rest of your business lives in other tabs entirely.
A core for every business. Modules for yours.
Every workspace gets the full core: CRM, conversations, AI, contracts, booking, invoicing and a client portal. On top of it, industry modules add the specialist tools one trade needs, sharing the same clients, billing and history.
CRM & Pipeline
The system of record. Enquiry to won to paid, with the conversation attached to every card.
Conversations
WhatsApp, Instagram, Facebook, email and website enquiries in one shared inbox, worked by your whole team.
AI & automation
AI that scores leads and drafts replies from your own knowledge base, and automations that keep the next step moving.
Contracts Studio
Proposals, agreements, quotes and terms for any business, sent over WhatsApp and email and e-signed on a phone.
Booking
Viewings, appointments, consultations or classes: a branded booking page that respects your real hours.
Invoicing & Payments
Invoices raised from signed terms, payment links the client opens in the chat, and one ledger behind it all.
Client Portal
One branded link where the client finds their contract, invoice and booking. No account, no app.
Team & workspace
Everyone works the same record without stepping on each other, and you can always see who did what.
Photography & VideoLIVE
For studios, photographers and filmmakers: from thousands of frames to a delivered gallery, on the same client record.
Real EstateROADMAP
For agencies and brokers: listings matched to buyers, viewings booked from the chat.
Salons & SpasROADMAP
For salons, clinics and studios that run on appointments and repeat visits.
Education & TrainingROADMAP
For institutes, academies and coaches: enquiry to enrolment to attendance.
E-commerce & RetailROADMAP
For online shops and showrooms that sell in the chat as much as at the checkout.
Your industry
Running a clinic, gym, agency or something else entirely? The core already works for you. Tell us which module you need next.
Video HuddlesWEB
Jump on a call with a client or your team without a third-party meeting link.
Desktop AppBETA
A desktop shell for teams with heavy media libraries, and a local AI engine for on-machine scoring.
Installable App
Install WappFlow to your phone or desktop from the browser. Push notifications included.
Photography & Video is live today. Modules marked roadmap are in planning and not yet available; each one lands on the same core, so your CRM never changes shape.
Six steps that feed each other.
Not six features side by side — six stages where finishing one starts the next. Pick any step to see what it creates.
The signature is what starts the work
This is the part that does not exist when your tools are separate. A signed contract raises the invoice on its own terms, opens the project, holds the dates and unlocks the client portal — all linked back to each other and to the lead.
AI that does the actual work.
Not a chatbot bolted to the corner of the screen. AI that reads your conversations, scores your leads and drafts in your voice, whatever you sell. Industry modules add their own: the Photography & Video module sorts thousands of frames. The decision always stays with you.
Drafted in your voice — sent by you
The AI reads the thread and your knowledge base and writes the reply you were going to write. It never sends on its own. You read it, edit it if you want, and press send.
Examples are drawn from different businesses. The AI reads whatever your business actually talks about, in the languages your clients write in.
Sign the deal in the chat.
Contracts Studio works for anything you sell: property reservations, treatment plans, enrolments, wholesale terms, shoots. Have a go with this fictional training institute: choose an option, add extras, then sign, and watch what a signature sets off.
Programme & fees
The client signs here, on their phone, without making an account.
Four thousand frames in. One gallery out.
The first industry module, shown in depth. For photographers, studios and filmmakers, its Media Studio takes the heaviest part of the job: score and cull with AI, review by touch, arrange the story, and deliver a gallery that carries your name, all of it written back to the same client record.
Eight public pages. All of them yours.
Booking page, contract, invoice, payment link, gallery, proofing, print store and client portal — every one carries your business’s name, logo and colour. Your client never learns what software you use.
Your brand, resolved once
Name, logo, colour, website and contact details come from one place and appear identically on every public page.
One portal for the whole job
Contract, invoice, booking and gallery behind a single link the client keeps from enquiry to delivery.
Built for a phone
Every client-facing page works down to 375px. Most of your clients will only ever see it on a phone.
No account required
No signup wall between your client and their own contract. Secure links, nothing to install.
Delivered where they already are
Links go out over WhatsApp and email — the channels they actually read.
White label
On Studio+ and above, remove every trace of WappFlow. The whole experience reads as your business.
Your clients’ data, kept properly.
Signed contracts, payment records and private galleries are not the place to find out your vendor was casual about this. Here is what we actually do.
Tenant isolation, tested continuously
An automated suite discovers every authenticated route in the codebase and tries to reach one workspace’s data as another. A route added this month is tested the day it lands.
Sessions that expire and revoke
Tokens carry a real expiry, travel in headers rather than URLs, and every session can be invalidated at once when a password changes.
Verified backups, not hopeful copies
Backups are taken through SQLite’s online-backup API, then re-opened and row-counted to prove they restore. A backup that fails its own check is deleted rather than kept.
Audit log
Who changed what, and when — across contracts, invoices, bookings and client records.
Encrypted in transit
TLS everywhere, including every public client-facing page.
Your data stays yours
Full export whenever you want it. No lock-in, no ransom at the door on the way out.
One subscription instead of seven.
Every plan includes the whole core and every live industry module. Tiers differ in how much AI, team and depth you get. Priced in US dollars, for businesses anywhere.
Creator
Solo operators running the whole business themselves.
Studio
Growing teams with a full calendar.
Studio+
Established businesses that want it all under their own name.
Enterprise
Groups, franchises and businesses with their own rules.
Prices in USD, billed monthly. Every plan includes the full core (inbox, pipeline, timeline, Contracts Studio, booking, invoicing and client portal) plus the Photography & Video module. You invoice your own clients in whatever currency you choose.
Cancel any time and export everything you have put in.
The things people actually ask.
How many leads did
last month quietly lose?
Connect your channels, watch the next enquiry land as a tracked lead, and take that one client all the way through — contract, invoice, delivery. You will not want to go back to hunting through inboxes.